{"id":245,"date":"2008-03-14T21:50:11","date_gmt":"2008-03-14T21:50:11","guid":{"rendered":"http:\/\/parkesy.wordpress.com\/?p=261"},"modified":"2008-03-14T21:50:11","modified_gmt":"2008-03-14T21:50:11","slug":"using-site-columns-to-lookup-information-across-sites-in-sharepoint-2007","status":"publish","type":"post","link":"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/14\/using-site-columns-to-lookup-information-across-sites-in-sharepoint-2007\/","title":{"rendered":"Using Site Columns to lookup information across sites in Sharepoint 2007"},"content":{"rendered":"

I shared a couple of links with fellow AMITPRO<\/a> member James Cash <\/a>earlier this week but thought it would also be worth a blog post as i don’t post enough about SharePoint.<\/p>\n

A limitation of\u00a0the previous version of Sharepoint \u00a0(WSS 2.0) when using lookup fields was that it could only lookup information on that specific site<\/p>\n

This was a pain if you had information that you may need to reference in different sites<\/p>\n

For example<\/p>\n

I have a site that handles call logging, a site that holds customer documentation, a site i use for billing, etc,etc<\/p>\n

If i needed column to store customer information (out of the box) you had to create a customer list on every site. As you can imagine when you needed to change the customer list you had to make the changes in every instance of that list<\/p>\n

Thankfully the latest version of SharePoint can get around this (WSS 3.0)<\/p>\n

In the top level site i created my customers list with all the fields i needed (name, address,tel no, etc)<\/p>\n

I then clicked the “site settings” option and clicked “Site Columns”<\/p>\n

Then create a new site column, give it a name and select the lookup option<\/p>\n

(Set the Group it as you see fit, i usually create my own group for columns i have created)<\/p>\n

Set the “get information from” field to the customer list<\/p>\n

Set the “In this column” field to the customer name field and save the new site column<\/p>\n

The list is still stored in the top-level site but any sub-sites will have access to the site column which has access to the data!<\/p>\n

(click the “add from existing site columns” when you want to add it to a list or library)<\/p>\n

This isn’t new so i’m not going to claim any credit here!<\/p>\n

I\u00a0also found these posts explained it well<\/p>\n

http:\/\/www.sharepointblogs.com\/dortiz\/archive\/2008\/01\/24\/leveraging-the-use-of-site-columns-part-i.aspx<\/font><\/a> <\/font><\/p>\n

http:\/\/www.sharepointblogs.com\/dortiz\/archive\/2008\/02\/27\/leveraging-the-use-of-site-columns-part-ii.aspx<\/font><\/a> <\/font><\/p>\n

There is also a solution that allows you to do with without having to setup site columns here<\/a>\u00a0though i haven’t tried this out yet (requires sign-up)<\/p>\n

Hope this is of help to someone!<\/p>\n","protected":false},"excerpt":{"rendered":"

I shared a couple of links with fellow AMITPRO member James Cash earlier this week but thought it would also be worth a blog post as i don’t post enough about SharePoint. A limitation of\u00a0the previous version of Sharepoint \u00a0(WSS 2.0) when using lookup fields was that it could only lookup information on that specific<\/p>\n

<\/span>Read More<\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[45],"tags":[],"class_list":["post-245","post","type-post","status-publish","format-standard","hentry","category-sharepoint"],"yoast_head":"\nUsing Site Columns to lookup information across sites in Sharepoint 2007 - Andy's Techie Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/14\/using-site-columns-to-lookup-information-across-sites-in-sharepoint-2007\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Using Site Columns to lookup information across sites in Sharepoint 2007 - Andy's Techie Blog\" \/>\n<meta property=\"og:description\" content=\"I shared a couple of links with fellow AMITPRO member James Cash earlier this week but thought it would also be worth a blog post as i don’t post enough about SharePoint. 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