{"id":253,"date":"2008-03-28T16:11:27","date_gmt":"2008-03-28T16:11:27","guid":{"rendered":"http:\/\/parkesy.wordpress.com\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/"},"modified":"2008-03-28T16:11:27","modified_gmt":"2008-03-28T16:11:27","slug":"outlook-2007-public-folders-and-categories","status":"publish","type":"post","link":"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/","title":{"rendered":"Outlook 2007, public folders and categories"},"content":{"rendered":"

I had an e-mail conversation with a client this week who uses Exchange public folders to share contacts. He initially was planning on creating sub-folders to group the contacts(suppliers, customers, etc)<\/p>\n

I suggested he used categories as it would mean it was still one place to go for their contacts but they could use a view to group them as needed <\/p>\n

I know this is SharePoint territory…but until they made the move to Office 2007 the inability to edit directly in Outlook wasn’t desirable for them. They now have Outlook 2007 and plans are underway to get them onto WSS 3.0…I digress<\/p>\n

So he went away and created lots of categories and emailed me back to say no-one else could see his newly created categories.<\/p>\n

This is normal behaviour, Outlook 2007 now stores categories directly in the mailbox as opposed to the registry in older versions of office<\/p>\n

So back to the public folder as this doesn’t help solve the problem!<\/p>\n

However, he can still categorise the contacts as the item<\/u> category is totally separate from the users<\/u> list of categories<\/p>\n

e.g If I categorise a contact as \u201cSUPPLIER\u201d and someone else in the office then opens the contact it will still be marked as supplier even if he doesn\u2019t have that category setup on his system. <\/p>\n

Fine. <\/p>\n

But what if we need to standardise on a set of categories? Without having to re-type all the custom categories this is the solution I came up with <\/p>\n

Create a dummy contact (call it anything you like) in the public folder <\/p>\n

Categorise it with all the categories you need to copy <\/p>\n

The on the PC you want to copy the categories to do the following <\/p>\n

Open the item, click CATEGORIZE, then ALL CATEGORIES and you\u2019ll get a screen similar to the following\"blog<\/a> <\/p>\n

  <\/p>\n

It shows the categories not on your list as “(not in Master Category list)” <\/p>\n

  <\/p>\n

  <\/p>\n

  <\/p>\n

Highlight one of them and click the NEW button to get this screen <\/p>\n

\"blog2\"<\/a> <\/p>\n

The name has been pre-populated.<\/p>\n

Just click OK to get the category saved <\/p>\n

  <\/p>\n

The only thing this won\u2019t do is bring the colours across but in terms of grouping\/viewing the colours are partly irrelevant <\/p>\n

Repeat with other categories until your done. Not the most elegant solution but much quicker than typing them all out <\/p>\n

If anyone knows of an easier way I’d love to hear from you!<\/p>\n","protected":false},"excerpt":{"rendered":"

I had an e-mail conversation with a client this week who uses Exchange public folders to share contacts. He initially was planning on creating sub-folders to group the contacts(suppliers, customers, etc) I suggested he used categories as it would mean it was still one place to go for their contacts but they could use a<\/p>\n

<\/span>Read More<\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[13,30],"tags":[],"class_list":["post-253","post","type-post","status-publish","format-standard","hentry","category-exchange-2003","category-outlook"],"yoast_head":"\nOutlook 2007, public folders and categories - Andy's Techie Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Outlook 2007, public folders and categories - Andy's Techie Blog\" \/>\n<meta property=\"og:description\" content=\"I had an e-mail conversation with a client this week who uses Exchange public folders to share contacts. He initially was planning on creating sub-folders to group the contacts(suppliers, customers, etc) I suggested he used categories as it would mean it was still one place to go for their contacts but they could use aRead More\" \/>\n<meta property=\"og:url\" content=\"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/\" \/>\n<meta property=\"og:site_name\" content=\"Andy's Techie Blog\" \/>\n<meta property=\"article:published_time\" content=\"2008-03-28T16:11:27+00:00\" \/>\n<meta property=\"og:image\" content=\"http:\/\/parkesy.files.wordpress.com\/2008\/03\/blog-1-thumb.jpg\" \/>\n<meta name=\"author\" content=\"Andy Parkes\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Andy Parkes\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/\",\"url\":\"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/\",\"name\":\"Outlook 2007, public folders and categories - Andy's Techie Blog\",\"isPartOf\":{\"@id\":\"https:\/\/andyparkes.co.uk\/blog\/#website\"},\"datePublished\":\"2008-03-28T16:11:27+00:00\",\"dateModified\":\"2008-03-28T16:11:27+00:00\",\"author\":{\"@id\":\"https:\/\/andyparkes.co.uk\/blog\/#\/schema\/person\/3534e8ac6b1bec765cd061feff56679d\"},\"breadcrumb\":{\"@id\":\"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/andyparkes.co.uk\/blog\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Outlook 2007, public folders and categories\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/andyparkes.co.uk\/blog\/#website\",\"url\":\"https:\/\/andyparkes.co.uk\/blog\/\",\"name\":\"Andy's Techie Blog\",\"description\":\"Professional Geek\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/andyparkes.co.uk\/blog\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\/\/andyparkes.co.uk\/blog\/#\/schema\/person\/3534e8ac6b1bec765cd061feff56679d\",\"name\":\"Andy Parkes\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/andyparkes.co.uk\/blog\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/3824cbf53df51d7ca5cf809b6ad81a157fbfff2292e36ab8666f04ddad06bfcc?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/3824cbf53df51d7ca5cf809b6ad81a157fbfff2292e36ab8666f04ddad06bfcc?s=96&d=mm&r=g\",\"caption\":\"Andy Parkes\"},\"description\":\"Andy Parkes is Technical Director at Coventry based IT support company IBIT Solutions. Formerly, coordinator of AMITPRO and Microsoft Partner Area Lead for 2012-2013. He also isn't a fan of describing himself in the third person.\",\"sameAs\":[\"http:\/\/www.andyparkes.co.uk\/blog\"],\"url\":\"https:\/\/andyparkes.co.uk\/blog\/index.php\/author\/andyparkes\/\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Outlook 2007, public folders and categories - Andy's Techie Blog","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/","og_locale":"en_US","og_type":"article","og_title":"Outlook 2007, public folders and categories - Andy's Techie Blog","og_description":"I had an e-mail conversation with a client this week who uses Exchange public folders to share contacts. He initially was planning on creating sub-folders to group the contacts(suppliers, customers, etc) I suggested he used categories as it would mean it was still one place to go for their contacts but they could use aRead More","og_url":"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/","og_site_name":"Andy's Techie Blog","article_published_time":"2008-03-28T16:11:27+00:00","og_image":[{"url":"http:\/\/parkesy.files.wordpress.com\/2008\/03\/blog-1-thumb.jpg"}],"author":"Andy Parkes","twitter_card":"summary_large_image","twitter_misc":{"Written by":"Andy Parkes","Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/","url":"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/","name":"Outlook 2007, public folders and categories - Andy's Techie Blog","isPartOf":{"@id":"https:\/\/andyparkes.co.uk\/blog\/#website"},"datePublished":"2008-03-28T16:11:27+00:00","dateModified":"2008-03-28T16:11:27+00:00","author":{"@id":"https:\/\/andyparkes.co.uk\/blog\/#\/schema\/person\/3534e8ac6b1bec765cd061feff56679d"},"breadcrumb":{"@id":"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/andyparkes.co.uk\/blog\/index.php\/2008\/03\/28\/outlook-2007-public-folders-and-categories\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/andyparkes.co.uk\/blog\/"},{"@type":"ListItem","position":2,"name":"Outlook 2007, public folders and categories"}]},{"@type":"WebSite","@id":"https:\/\/andyparkes.co.uk\/blog\/#website","url":"https:\/\/andyparkes.co.uk\/blog\/","name":"Andy's Techie Blog","description":"Professional Geek","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/andyparkes.co.uk\/blog\/?s={search_term_string}"},"query-input":"required name=search_term_string"}],"inLanguage":"en-US"},{"@type":"Person","@id":"https:\/\/andyparkes.co.uk\/blog\/#\/schema\/person\/3534e8ac6b1bec765cd061feff56679d","name":"Andy Parkes","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/andyparkes.co.uk\/blog\/#\/schema\/person\/image\/","url":"https:\/\/secure.gravatar.com\/avatar\/3824cbf53df51d7ca5cf809b6ad81a157fbfff2292e36ab8666f04ddad06bfcc?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/3824cbf53df51d7ca5cf809b6ad81a157fbfff2292e36ab8666f04ddad06bfcc?s=96&d=mm&r=g","caption":"Andy Parkes"},"description":"Andy Parkes is Technical Director at Coventry based IT support company IBIT Solutions. Formerly, coordinator of AMITPRO and Microsoft Partner Area Lead for 2012-2013. He also isn't a fan of describing himself in the third person.","sameAs":["http:\/\/www.andyparkes.co.uk\/blog"],"url":"https:\/\/andyparkes.co.uk\/blog\/index.php\/author\/andyparkes\/"}]}},"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/pmvJ6-45","jetpack_likes_enabled":true,"_links":{"self":[{"href":"https:\/\/andyparkes.co.uk\/blog\/index.php\/wp-json\/wp\/v2\/posts\/253","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/andyparkes.co.uk\/blog\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/andyparkes.co.uk\/blog\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/andyparkes.co.uk\/blog\/index.php\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/andyparkes.co.uk\/blog\/index.php\/wp-json\/wp\/v2\/comments?post=253"}],"version-history":[{"count":0,"href":"https:\/\/andyparkes.co.uk\/blog\/index.php\/wp-json\/wp\/v2\/posts\/253\/revisions"}],"wp:attachment":[{"href":"https:\/\/andyparkes.co.uk\/blog\/index.php\/wp-json\/wp\/v2\/media?parent=253"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/andyparkes.co.uk\/blog\/index.php\/wp-json\/wp\/v2\/categories?post=253"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/andyparkes.co.uk\/blog\/index.php\/wp-json\/wp\/v2\/tags?post=253"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}